Summer Camp & Enrichment Services RFP 2022-03

Bid/RFP Status: 
Awarded
Bid/RFP Due Date: 
Friday, February 18, 2022 - 3:00pm
Bid/RFP Reference Number: 
RFP 2022-03

Summer Camp & Enrichment Services RFP 2022-03 Notifications & Announcements. Note: Sign up for the Provider Updates Email List and receive updates on this RFP only. 

 


The Children’s Trust of Alachua County (CTAC) is funding its second year of summer programming for Alachua County children. Funds will be used to expand access to safe and enriching summer programming for children from low-income families by funding organizations that have a positive impact on children, youth, and families to support a continuum of quality programming. The Summer Camp & Enrichment Services RFP seeks responses from summer camp providers throughout the geographical area, including rural communities.

In addition to summer camps, CTAC also seeks to fund enrichment providers to provide enriching youth services that offer youth the opportunity to learn and explore specialty activities (such as STEM, Fitness, Arts, etc.) that would otherwise not be available through their normal OST programming.

The target population for summer programming is children from low-income families living in Alachua County who are rising kindergarteners (five years old on or before September 1st) through rising 12th graders. Full or partial scholarships will be offered to families that meet CTAC eligibility requirements listed below:

1. Full scholarships: children from families at or below 200% 2021federal poverty threshold, children with Individualized Educational Plan (IEP) or a 504 plan, children from families receiving SNAP benefits, children in foster care, children in voluntary and formal kinship care, and children under in-home case management supervision.

2. Partial scholarships: children from families between 200% - 400% 2021 federal poverty threshold.

 


 Summer 2022 Awarded Providers
 


Questions & Answers

Summer Camp & Enrichment Services RFP 2022-03 Notifications & Announcements

Public Evaluation of Summer Enrichment Applications Video

Public Evaluation of Summer Camp Applications Video

 


EVENT

DATE / DUE DATE

Release of the competitive solicitation and begin the Cone of Silence

Friday, 1/14/2022

Bidders' Conference and Application Training 
(attendance is highly recommended)

[NOTE: Both trainings will cover the same content but offered twice for ease of participation] 

Bidder’s Conference and Application Training
When: Jan 19, 2022 09:00 AM Eastern Time (US and Canada) 
Register in advance for this meeting:
https://us02web.zoom.us/meeting/register/tZIkc-
2tpjoiG9ysnEgHZ4IPSeWYvT3q-xrH

Video Recording:
https://www.youtube.com/watch?v=ss8R95FEF-A

Bidder’s Conference and Application Training
When: Feb 2, 2022 06:00 PM Eastern Time (US and Canada) 
Register in advance for this meeting:
https://us02web.zoom.us/meeting/register/tZUofumpr
TwoEtW7jn3D3pyNfisju6TExZsy

Wednesday, 1/19/2022  

9 AM to 10:30 AM  

Bidders’ and Application Training

OR

Wednesday, 2/02/2022  

6PM to 7:30 PM 

Technical Assistance Office Hours
One-on-one appointments can be scheduled to answer any technical questions regarding application materials. (Send email to
Procurement@childrenstrustofalachuacounty.us to schedule an appointment.)

Week of February 7th 
Last day to submit written questions. Wednesday, 2/09/2022 6 PM ET

Final response to all written questions posted

Thursday, 2/10/2022
Application Submission Deadline Friday, 2/18/2022 3PM ET
Application Review Period 2/19/2022 - 2/25/2022

Public Evaluation of Applications
When: Mar 1, 2022 02:00 PM Eastern Time (US and Canada) 
Register in advance for this meeting:
https://us02web.zoom.us/meeting/register/tZYqc-isrT0jHNc8COJAbNo5Vqa_uEbnd9YF

Tuesday, 3/1/ 2022 @ 2pm
Funding recommendations released; end cone of silence Monday, 3/07/2022

The Children's Trust of Alachua County Board Meeting review funding recommendations

Monday, 3/14/2022
Appeal review meetings if needed Tuesday, 3/15/2022
Contract negotiations begin Wednesday,
3/16/2022 

Contracts begin

Friday, 4/01/2022