2025-01 Summer and Freedom School (RFP)

Bid/RFP Status: 
Closed - no longer accepting bids and proposals
Bid/RFP Due Date: 
Thursday, March 13, 2025 - 3:00pm
Bid/RFP Reference Number: 
2025-01

The Children’s Trust of Alachua County released a Request for Proposal (RFP) on February 14, 2025 for summer camp services to children and youth in Alachua County. The total allocation $2,000,000. The Trust intends to make multiple awards. $1,840,000 is allocated to summer camps and $160,000 is allocated for freedom schools.The information below includes a proposed scope of services, an estimated funding allocation, and a proposed timeline. All submissions will be done in SAMIS.

Proposed Scope of Services:  The CTAC seeks qualified providers to offer summer camp services to children and youth in Alachua County. The CTAC also seeks qualified providers to support the expansion of freedom school sites in Alachua County. See the open grant in SAMIS for more details of this RFP. 

See the open grant details in SAMIS here

Estimated Funding Allocation for Summer Camps and Freedom School 

$2,000,000

Proposed Timeline:
The dates in the following table are only estimates and are provided to illustrate the current expectations for timing of actions related to the RFP.

Philanthropy Hub Information Session Tuesday, February 25th 10am Recording

DCF Q&A Wednesday, February 26, 2025 11am-12pm Recording

 All submissions will be completed in SAMIS

Submit written questions in SAMIS

Summer and Freedom School (RFP) 2025-01 Notifications & Announcements. Note: Sign up for the Enrichment Updates Email List and receive updates on this RFP only. (All entries will be added to our email list serve)

Key actions  Estimate dates

Release solicitation and begin Cone of Silence

February 14, 2025

Bidder’s conference and application training

Virtual

1. Sign up for 9am  Link Recording

2. Sign up for 6pm Link Recording

 

 

Wednesday February 19, 2025

9:00 AM to 11:00 AM -Bidders’ Conference and Application Training

Wednesday February 19, 2025

6:00 PM to 8:00 PM Bidders’ Conference and Application Training

Last day to submit written questions March 5, 2025, 3:00PM
Final response to all written questions posted March 7, 2025, 3:00PM

Office Hours for Technical Support

send email to procurement@childrenstrustofalachuacounty.us

February 24th-28th

9:00AM-3:00PM

 

 

Application Submission Deadline

March 13, 2025, 3:00 PM

Public Opening of Bids (Public Meeting)

Registration link Recording

 

 

 

March 13, 2025  4:00PM

 

Application Review Period

Review Period

Review Team-final score deliberation (Public meeting)Virtual link

 

March 17th-25th, 2025

March 28, 2025 8:30 am -9:30 am

Funding recommendation released-(Trust Board Meeting Packet) March 31st, 2025, TBD

The Children’s Trust of Alachua County Board Meeting review funding recommendations

Location: 4010 NW 25th Place Gainesville, Fl 32609

April 7th, 2025, 4:00PM 
End cone of silence; Appeal process begins April 7, 2025 at the start of the board meeting
Contract negotiations begin  April 14, 2025
Contracts begin May 1, 2025