2025-01 Summer and Freedom School (RFP)
The Children’s Trust of Alachua County released a Request for Proposal (RFP) on February 14, 2025 for summer camp services to children and youth in Alachua County. The total allocation $2,000,000. The Trust intends to make multiple awards. $1,840,000 is allocated to summer camps and $160,000 is allocated for freedom schools.The information below includes a proposed scope of services, an estimated funding allocation, and a proposed timeline. All submissions will be done in SAMIS.
Proposed Scope of Services: The CTAC seeks qualified providers to offer summer camp services to children and youth in Alachua County. The CTAC also seeks qualified providers to support the expansion of freedom school sites in Alachua County. See the open grant in SAMIS for more details of this RFP.
See the open grant details in SAMIS here
Estimated Funding Allocation for Summer Camps and Freedom School
$2,000,000
Proposed Timeline:
The dates in the following table are only estimates and are provided to illustrate the current expectations for timing of actions related to the RFP.
Philanthropy Hub Information Session Tuesday, February 25th 10am Recording
DCF Q&A Wednesday, February 26, 2025 11am-12pm Recording
All submissions will be completed in SAMIS
Submit written questions in SAMIS
Summer and Freedom School (RFP) 2025-01 Notifications & Announcements. Note: Sign up for the Enrichment Updates Email List and receive updates on this RFP only. (All entries will be added to our email list serve)
Key actions | Estimate dates |
Release solicitation and begin Cone of Silence |
February 14, 2025 |
Bidder’s conference and application training Virtual 1. Sign up for 9am Link Recording 2. Sign up for 6pm Link Recording
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Wednesday February 19, 2025 9:00 AM to 11:00 AM -Bidders’ Conference and Application Training Wednesday February 19, 2025 6:00 PM to 8:00 PM Bidders’ Conference and Application Training |
Last day to submit written questions | March 5, 2025, 3:00PM |
Final response to all written questions posted | March 7, 2025, 3:00PM |
Office Hours for Technical Support send email to procurement@childrenstrustofalachuacounty.us |
February 24th-28th 9:00AM-3:00PM
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Application Submission Deadline |
March 13, 2025, 3:00 PM |
Public Opening of Bids (Public Meeting) Registration link Recording
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March 13, 2025 4:00PM
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Application Review Period Review Period Review Team-final score deliberation (Public meeting)Virtual link
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March 17th-25th, 2025 March 28, 2025 8:30 am -9:30 am |
Funding recommendation released-(Trust Board Meeting Packet) | March 31st, 2025, TBD |
The Children’s Trust of Alachua County Board Meeting review funding recommendations Location: 4010 NW 25th Place Gainesville, Fl 32609 |
April 7th, 2025, 4:00PM |
End cone of silence; Appeal process begins | April 7, 2025 at the start of the board meeting |
Contract negotiations begin | April 14, 2025 |
Contracts begin | May 1, 2025 |