2024-02 Enrichment Request for Proposal (RFP)

Bid/RFP Status: 
Closed - no longer accepting bids and proposals
Bid/RFP Due Date: 
Thursday, July 11, 2024 - 3:00pm
Bid/RFP Reference Number: 
2024-02

The Children’s Trust of Alachua County is intending to release a Request for Proposal (RFP) on June 13, 2024 for Enrichment in Alachua County up to $250,000.00.  The Trust intends to make multiple awards. The information below includes a proposed scope of services, an estimated funding allocation, and a proposed timeline. All submissions will be done in SAMIS.

Proposed Scope of Services:  The Children’s Trust of Alachua County seeks to expand access to enrichment programming and activities for sites offering Out of School Time (OST) programming for children from different socioeconomic backgrounds, residing in Alachua County. See the open grant in SAMIS for more details of this RFP to learn how CTAC is seeking proposals for Enrichment Programming and Activities.

See the open grant details in SAMIS here

Estimated Funding Allocation for Youth Health 
$250,000

Proposed Timeline:
The dates in the following table are only estimates and are provided to illustrate the current expectations for timing of actions related to the RFP.

 All submissions will be completed in SAMIS

Submit written questions in SAMIS

Enrichment RFP 2024-02 Notifications & Announcements. Note: Sign up for the Enrichment Updates Email List and receive updates on this RFP only. (All entries will be added to our email list serve)

Key actions  Estimate dates

Release solicitation and begin Cone of Silence

June 13, 2024

Bidder’s conference and application training

Virtual

1. Sign up for 9am  recording

2. Sign up for 6pm recording

 

 

June 18, 2024

9:00 AM to 11:00 AM -Bidders’ Conference and Application Training

June 18, 2024

6:00 PM to 8:00 PM Bidders’ Conference and Application Training

Last day to submit written questions July 2, 2024, 3:00PM
Final response to all written questions posted July 8, 2024, 3:00PM

Office Hours for Technical Support

send email to procurement@childrenstrustofalachuacounty.us

June 25, 2024

June 27, 2024

 

Application Submission Deadline

July 11, 2024, 3:00 PM

Public Opening of Bids (Public Meeting)

Registration link 

Recording

 

 

July 11, 2024, 4:00 PM

 

Application Review Period

Review Period

Review Team-final score deliberation (Public meeting)Virtual link

Recording here

 

July 15-July 25, 2024

August 16, 2024

Funding recommendation released-(Trust Board Meeting Packet) August 5, 2024, TBD

The Children’s Trust of Alachua County Board Meeting review funding recommendations

Location: TBD

September , 2024, 4:00PM 
End cone of silence; Appeal process begins September , 2024 at the start of the board meeting
Contract negotiations begin  September , 2024
Contracts begin October 1, 2024