2023-01 Afterschool Programming Request for Proposal (RFP)

Bid/RFP Status:

Closed - no longer accepting bids and proposals

Bid/RFP Due Date:

Friday, June 16, 2023 - 3:00pm

Bid/RFP Reference Number:

2023-01

The Children’s Trust of Alachua County is intending to release a Request for Proposal (RFP) on May 12, 2023 for afterschool programming in Alachua County. The information below includes a proposed scope of services, an estimated funding allocation, and a proposed timeline.

Proposed Scope of Services:
Target Population
Quality of Afterschool programming
Service Locations
Scheduling, Frequency, and Duration
Site Profile and Budget
Staffing
Data Collection

Estimated Funding Allocation for Afterschool Programming
$1,000,000

Proposed Timeline:
The dates in the following table are only estimates and are provided to illustrate the current expectations for timing of actions related to the RFP.

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Afterschool Programming RFP 2023-01 Notifications & Announcements. Note: Sign up for the Afterschool Programming Updates Email List and receive updates on this RFP only.

Key actions	Estimate dates
Release solicitation and begin Cone of Silence	May 12, 2023
Bidder’s conference and application training Virtual 10am 6pm 10am recording 6pm recording	May 23, 2023 10:00 AM to 12:00 PM -Bidders’ Conference and Application Training May 23, 2023 6:00 PM to 8:00 PM Bidders’ Conference and Application Training
Last day to submit written questions	June 2, 2023, 3:00PM
Final response to all written questions posted	June 6, 2023, 3:00PM
Office Hours for Technical Support send email to procurement@childrenstrustofalachuacounty.us	May 24, 2023 May 31, 2023 June 7, 2023
Application Submission Deadline	June 16, 2023 3:00 PM
Public Opening of Bids (Public Meeting) Recording	June 16, 2023 4:00 PM
Application Review Period Review Team-final score deliberation (Public meeting) Virtual click here to register Public review	June 19-June 26, 2023 June 28th, 2023 4pm
Funding recommendation released-(Trust Board Meeting Packet)	June 30, 2023 TBD
The Children’s Trust of Alachua County Board Meeting review funding recommendations Location:Children's Trust Office 802 NW 5th Ave, Gainesville, Fl 32627	July 10, 2023 4:00PM TBD
End cone of silence; Appeal process begins	July, 11 2023
Contract negotiations begin	July 17, 2023
Contracts begin	August 1, 2023